Reztec - Training Centre Management System


Reztec

Bookings & Event Management

  • Build standard/tailored courses and events
  • Use a predetermined template to build multiple courses
  • View availability – avoid double bookings
  • Allocate trainers, locations and equipment
  • Take bookings, using predetermined price lists
  • Take deposits, preset as a percentage of the total
  • Produce and send proforma invoices
  • Divide delegates into groups and book groups onto different activities within the same event
  • Send joining instructions
  • Produce certificates
  • Produce event schedules and itineraries by group, staff or activity type
  • View sales and other financial information at the touch of a button


Reztec maintains a real-time event schedule which is always up-to-date. You can see the details of all events, delegate information and numbers of booked and available places, together with information about the resources for each event. New bookings and enquiries can be added with ease, and proposals and booking forms despatched using standard templates.

Reztec can be used to manage both closed courses organised for a specific client and open scheduled courses, including large conferences and seminar-style events.

Bookings are generated from the Events view using a simple wizard. You can record attendee information and produce a range of event documentation such as joining instructions, registers and certificates.

Reztec makes booking easy with the ability to add lines to orders that are linked to predetermined price lists. You can keep track of any payments or balances due to ensure that they are paid on time.





Group Bookings


Group Bookings is a key feature of Reztec. You can divide delegates on each event into separate groups and assign different activities to each group over a given period. Once you have your groups, you can ‘drag & drop’ them onto the relevant activities when required. If you want to change the time, simply drag the group to the right time. To change the length of time the activity lasts, resize the box and all resources are updated accordingly. If you want everyone to participate in the same activity at once, just ‘drag & drop’ the entire group.

From the Group Bookings screen, hot link to the Event to view or modify the detail. You can also link to the sales order to add additional charges, delegates, etc.


Multiple bookings can be linked to one organisation allowing a clear overview of sales activity. You will be constantly building a history of course attendance by delegate and company, which can then be used for marketing purposes.

Colour codings on the grid screens show you the status of each event, giving you all the information you need to decide whether an under-subscribed event should go ahead or whether you need to schedule an additional course for over-subscribed events.

The event details are available to all Reztec users on your network, including housekeeping and catering, giving them a real-time view of your bookings.



Event details can be predefined to act as a template, which means that you need to specify a significant amount of the event information once only. This can then be called upon any number of times without duplicating effort – highly effective for those courses you run repeatedly.





Report on many aspects of your events using the data viewer reports which show information in a simple-to-operate grid format, that can be exported to Excel, if required. View information such as course take-up, attendance, utilisation of resources by event and/or time period, number of bookings received by date range, training history by delegate or company, and many more. Apply different filters to the selected data to show, for example, only outstanding orders or deposits due this week.


Bookings & Event Management